Brain Candy Studio
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MonkeyMoos Automation

A new starter.
Set up from
one form.

One simple form starts staff account setup — work email, a manager briefing and an optional team chat invitation.

See how it worksLIVE · Staff account setup
Official MonkeyMoos thumbs-up character

Happier staff.
Smoother onboarding.
Brighter futures.

Manager-led

Start with one short form.

Consistent setup

Standard account names.

Keep teams informed

Notify the right manager.

A better handover

Clear next steps for each starter.

How it works

1. Complete the form

The manager adds the new starter’s details.

2. Create the email

A Microsoft 365 account follows the standard format.

3. Brief the manager

An email explains the next setup steps.

4. Invite to chat

An optional invitation to the MonkeyMoos Slack.

Little people.
Big futures.

  • Work email created
  • Manager notified
  • Optional team chat invitation
Illustrative scene

Brain Candy × MonkeyMoos

Connected thinking.
One happy team.

One branded staff setup process connects the manager, work email and team chat.

Brain Candy Studio
MonkeyMoos

What’s coming next

IN BUILD

Nursery visit booking

Parents book a tour on the MonkeyMoos website.

COMING NEXT

Family onboarding

Contracts, All About Me, contact and medical forms.

COMING NEXT

Full staff onboarding

A step-by-step starter pack with manager review gates, declarations, checks and contract signing.

COMING NEXT · Planned staff journey

Every step clear.
Every concern reviewed.

A guided starter pack with a check at each stage, progress saved and questions returned to the right person before moving on.

  1. 01

    Review the offer

    Accept the offer or return questions to the manager.

  2. 02

    Health review

    Flagged declarations go to the regional manager and owner for review before contract signing is enabled.

  3. 03

    Read and acknowledge

    Confirm the handbook, safeguarding checklist and GDPR acknowledgement. Issues with the handbook or safeguarding return to the manager.

  4. 04

    Details and signature

    Complete personal details and sign the contract once the required reviews are complete.

Checks alongside the journey

DBS and childcare disqualification declarations, reference requests, and qualification and certificate checks — with progress visible to the manager.

Connections we’re exploring

After manager review, explore links to Famly, rota and holiday systems, plus QR clock-in and payroll or bank-detail collection. Availability, access and the exact setup still need checking. These connections are not live.

Work email creation, manager notifications and optional Slack invitations are already live in the current staff account setup flow.

Read the full MonkeyMoos case study +

The problem

Every new team member meant a string of jobs for one person: create a work email, tell the right manager, set them up in the nursery's parent app and add them to the team chat. Managers couldn't do it themselves, so it all queued up with the owner.

Around that sat a stack of subscriptions for visit booking, rotas and e-signing contracts, each with its own login and monthly bill.

What we changed

Managers now sign in to a secure MonkeyMoos tool with their own login. They fill in one short form, and the new starter's work email is created and the right people are told what happens next.

Nobody waits on the owner, and every account follows the same naming pattern across every site.

What one form does

  1. Creates their work emailSet up in MonkeyMoos' Microsoft 365, in the standard name format.
  2. Tells their managerAn email explains what to set up in the nursery's parent app.
  3. Adds them to the team chatAn optional invite to the MonkeyMoos Slack.

Illustration of the MonkeyMoos manager tool, with an example name.

One MonkeyMoos system, step by step

Staff account setup is live. Next comes full onboarding for new families and new staff, so every contract, form and signature is handled online, and paid tools can be switched off.

In build

Nursery visit booking

Parents book tours on the MonkeyMoos website, replacing a paid booking service.

Coming next

Onboarding for new families

Everything a family completes before their child's first day, done online in one place and ready for the nursery manager.

  • Childcare contract signedSent, signed online and stored, with no printing or scanning.
  • All About MeParents share their child's routines, likes, comforts and needs so key people know them from day one.
  • Personal and contact detailsFamily details, emergency contacts and who can collect.
  • Medical informationAllergies, medication and health needs, captured clearly for the room team.
Coming next

Onboarding for new staff

From job offer to first shift, every document sent, signed and tracked, replacing a costly e-sign subscription.

  • Offer letter sentIssued automatically once a manager confirms the hire.
  • Employment contract signedSigned online, with a copy for the new starter and the nursery.
  • Staff handbook acknowledgedRead, signed and recorded, so there's proof every policy was seen.
  • Bank details for payrollCollected securely and passed only to the people who run payroll.

Children's medical information and staff bank details are sensitive, so they're stored securely, access is limited to the people who need them, and nothing is sent around by email.

Also done for MonkeyMoos

Email move and tidy-up. Microsoft 365 moved from a reseller to Microsoft direct, licences matched to each role, and unused accounts and domains retired.

Website redesign. A refreshed site using the supplied MonkeyMoos brand masters and rainbow identity.

The difference

1

short form to set up a new starter

3

jobs done automatically: work email, manager briefing and team chat invite

Manager-led

staff setup without routing each request through the owner

See the Nursery Admin Pack Previous: HungryMoose

Ready to simplify
your staff setup?

Little people. Big futures.

Let’s talk